Seed to sale software for the Cannabis Industry. A cannabis seed to sale system is used for tracking all plants, products, and customers during the process of cannabis cultivation and sales from seed to sale of product. Get reviews, pricing, and demos on the best seed-to-sale software. Prices starting from $19.99/month. Compare products like BioTrackTHC, MJ Freeway, Canix, and more. Reviews on Windows, web-based, Mac, iOS, and Android systems. Seed-to-sale cannabis software and cannabis ERP for marijuana cultivators, manufacturers and distributors. Metrc approved inventory compliance tracking.
Seed to Sale
A seed to sale system is a software program that tracks the production and distribution of cannabis or its derivative products, from the time they are planted as seeds until they are sold. A cannabis seed to sale system’s main purpose is to provide a unique identifier for each product, which allows it to be tracked at every step in the supply chain: from cultivation by the grower, through processing by the manufacturer, to delivery and sale to customers by retailers.
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We’ve created the industry’s most powerful seed-to-sale software solution that provides a complete suite of integrated tools to manage your business needs while staying compliant with state regulations. Seed-to-sale tracking is an essential requirement in the cannabis industry. States require strict controls over the entire lifecycle of cannabis products from cultivation through sale to consumers. Failure to comply with these regulations can result in costly fines or even criminal charges for business owners.
The primary benefit of a seed to sale system is that it makes it possible for regulatory authorities and law enforcement agencies to monitor the movement of cannabis products throughout the supply chain. This ensures compliance with state laws and regulations. It also provides companies with accurate data about their products, so that they can make better decisions regarding product development and marketing.
The seed-to-sale process is a term used to describe all of the steps in growing and distributing cannabis from sprouting seeds to selling products to consumers.
Whether it’s from a seed or a clone, growing cannabis comes with a variety of advantages and disadvantages. Clones are consistent and the gender is always known, given a similar environment to their parent strain they will produce the same amount of product. Seeded plants maintain their tap roots, allowing them to grow stronger and faster but have a greater potential to grow into males, destroying an entire operation overnight.
An effective and methodical grow stage is critical to any successful cannabis operation. Maintaining proper nutrients, lighting, oxygen levels, CO2 levels, and water levels through the vegetation stage along with battling pest and overgrowth can truly mean the difference. Without proper upkeep, newly developed plants can quickly die, while older plant are still susceptible to these same challenges, they’re far more resilient to stressors. Careful maintenance can ensure plants stay stress free, allowing them to grow to their maximum potential and prevent any chance of a sex change.
The flowering stage of a cannabis plant can easily be the most hectic, it’s important that the plants are carefully transitioned into their new nutrient set overtime. A single overnight switch has the potential to jeopardize all of the hard work that’s been poured into these plants over the last few months. Ensure the plants are properly supported as they stretch and that they are receiving appropriate lighting to maximize growth. After a few weeks of stretching the plants will have fully transitioned into budding, becoming thicker and significantly taller.
In the closing weeks before harvest the buds should be nearly completed, milky white trichomes, a pungent odor, and darkening/amber hairs are great signs that all of your hard work is nearly ready to pay off. Consider flushing the plants of all of the added nutrients in the final two weeks to avoid any harsh chemical tastes, giving your plants flavors an opportunity to shine. It’s generally recommended that you keep you plants in a dark room just prior to harvest to protect your trichomes THC.
Drying can make or break your harvest, which is why precision and patience are key in this stage. A solid week of drying in a pitch-black room with effective circulation and humidity control are always components of best practices. When the bud itself is dry and the stems can bend or pop without breaking, that’s why you know it’s time to move onto the next step. Consider Bud Washing if you’ve been using pesticides or are growing outdoor to clear off any unwanted flavors.
Everyone’s favorite chore, trimming your plants can be a tedious and rewarding process. Whether it’s a dry trim or a wet trim, this processing stage will set the visual tone of your plants. Wet trimming is done directly after harvest before the drying stage, this can allow for an easier time trimming as the sugar leaves have yet to curl back into the plant. Wet trimmed plants generally dry faster and with the
From the moment you harvest your plants, they begin to break down. A proper cure can prevent cannabinoids and terpenes from breaking down into less favorable compounds. Immediately after trimming the buds should be placed into sealed containers or bag and kept in a cool dark room. Burping containers while monitoring humidity are essential practices to preventing mold and preserving taste. Humidity packs are available from a wide variety of vendors that will allow control over the bud’s environment. While burping containers, be aware of the smell within the first few days, this
Deciding how to package your product ultimately decides whether the product will leave the shelf or not. The packaging step includes sorting out the flowers and deciding which are suitable enough to be sold as bud on the shelf or sent for post processing such as extraction or joint rolling.
All those trimmings and buds that did not make it to the shelf should not be thrown away. They can become other useful products that can still be sold to consumers. Trimmings can be filtered with ice cold water to create bubble hash. Leftover buds can be used to make pre-rolled joints or pressed to create waxes, shatter, etc.
Simplifying the Process
Seed to sale software helps everyone involved in each of the above processes. With this software, the process is more simplified, and there is a clear goal for each step. Since different plant byproducts, for example, have varying weights and quality, seed to sale software can ensure that there are multiple data collection points throughout the entire process. It also helps ensure compliance with all laws and safety measures and keeps a detailed record of purchases for reporting and compliance with state and local laws. Ultimately, fines can be avoided, and proper conversion rates are established. The supply chain for all cannabis products from their conception to reaching the hands of the customer and dispensary are tracked and traced with this seed to sale system and software.
The Future of Seed to Sale Systems for the Marijuana Industry
It is never easy to predict how this kind of technology is going to evolve as we step into the future, but there is already a significantly positive impact being made. It offers transparency in an industry that is often under scrutiny, so seed to sale platforms can help immensely as the cannabis industry continues to grow.
The cannabis industry has been taking off, but it is still in its younger years. Canada introduced legal medical cannabis in 2001, and over the last two decades, the industry has continued to evolve.
While it started out with a few smaller operations, this industry is now growing into a highly regulated operation that includes many major players.
What Does Seed to Sale Mean?
When we talk about seed to sale, we are referring to the entire production chain of a cannabis company. They start by planting the seeds on their farms, they grow the plants, harvest those plants, process everything, and then package it before it goes to the customer. Some cannabis companies handle the entire inventory management process from start to finish or as we say, seed to sale. When doing this, extensive tracking systems are required due to different legislation and regulatory compliance enforcement.
The Government’s Need for Seed to Sale Tracking
With the regulations involved in this industry, the government needs state and local governments to help enforce these regulations. They also collect taxes and prevent illegal cannabis diversion and inversion. Seed to sale software is an effective way to track and trace all legal cannabis throughout the entire lifecycle of the product. Without it, there would be no level of traceability, and many state and local governments wouldn’t feel as comfortable having the cannabis within their jurisdiction.
Process of Compliance
Typically, there are seven stages of the seed to sale lifecycle, but this may vary based on the tracking software being used within the industry. We have a breakdown of these stages below to give you a better idea about the process of compliance regarding a seed to sale system.
Each plant is typically assigned a barcode or other signature marker that is unique. With this identifier, information on the plant phases is recorded and then archived by the growers. This helps ensure accountability and regulation adherence during the maturation phase of the plant’s life.
Cannabis components are also batched by material type. This also requires an identifier and includes prepackaged good and derivatives including any oil concentrates. Most seed to sale platforms have this kind of barcode or other signature marker and this is what is scanned at every point in the process.
Cannabis is also tested for chemicals and contaminants as well as any other additives that can prove to be harmful. This testing is done before the cannabis makes it to the consumer. The potency is also typically tested and then is printed on product labels.
Detailed manifests concerning the transportation of cannabis products are required. This manifest should include specific details regarding the origin of the shipment, the quantity, the destination, and it should also include the driver’s credentials. These reports are then made available for all law enforcement for real-time tracking.
Each product is linked back to the origin of the plant as well as what sales are tracked to what patients or customers. This is also known as the chain of custody. Audit trails are another important feature because this is how a distributer can easily supply proof that they are in compliance.
Every patient also receives a unique ID number as well, and limitations are placed and validated in real-time with this information
All of the information captured during this tracking process is secure and available online where you can find detailed analytics that are available to both regulatory agencies as well as law enforcement.
This helps ensure compliance while also showing that the cultivator is adhering to all industry standards, state laws, and regulations.
Remember, it is important to stay up to date with the latest cannabis compliance laws in your state. Each state is different, so learn the laws for your particular state.
This is another crucial step in the seed to sale process. Not only does inventory management and inventory control help maintain profitability, it also greatly helps improve the security of the operation. Marijuana inventory that goes missing at any time is definitely a problem this system helps avoid. Now, let’s take a closer look at the seed to sale system on the cultivator’s end and how it works. Below, we have broken down each phase of the system to give you a better idea.
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Seed-to-Sale Software Buyer’s Guide
The cannabis industry is continuing to grow with each coming year. As of the start of 2022, there are eighteen states (and the District of Columbia) that consider marijuana to be fully legal, with more offering medicinal options. As such, growers and cultivators are finding ways to produce a product as efficiently as possible, maintain state regulations, and turn a profit.
Whether you’re a cultivator, packager, or retailer, you’ll want to track every gram of the product and all related costs from seed to sale. Seed to sale software helps cultivators, manufacturers, processors, and even retailers become as legitimate of an operation as any other pharmaceutical manufacturer and distributor.
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What Is Seed to Sale Software?
Seed-to-sale software (also known as cannabis software or marijuana software) seeks to manage your entire cannabis cultivation operation. From simple compliance monitoring and dispensary POS (point-of-sale) functionality to predictive analytics, seed to sale software ensures you operate every facet of your licensed cannabis business the way it should.
Given strict regulations in the cannabis industry, players in the market found it difficult to find companies to process the plant (either companies that trimmed a plant to sellable product, or broke down the plant into a good such as CBD or a THC-based product such as an edible), vendors for seeds or needed equipment, or even clients to sell their product to. Because of that, marijuana cultivators will have vertical integration, where they manage every aspect of the supply chain, so all aspects of seed to sale (manufacturing, distribution, and retail) are covered. Seed to sale software will do that; help you out from planting the seed to selling the finished product.
Of course, seed to sale software can manage the entirety of your supply chain process as well as assisting you in one area of seed to sale, such as the manufacturing. Companies looking to integrate the seed to sale process with back-office accounting and inventory control may want to consider a fully integrated cannabis ERP software.
BioTrackTHC has an inventory module specifically catered to the industry, allowing you to categorize your product as needed and assign the units desired.
Features of Seed-to-Sale Software
|Cultivation Tracking||Monitor and automate your grow performance. Monitor any waste that is generated and account for potential errors in weight with moisture loss. Find inefficiencies in your operation by better tracking time and labor costs. Log notes about strains to keep a close eye on genealogy and potency.|
|Compliance Management||State regulators want to monitor every step in the supply chain including where it was planted, harvested, processed, and sold. Strict traceability is a must. Compliance functionalities in seed to sale software will go over plant and product procedures to ensure compliance. They will also automatically report any compliance data to the state while ensuring reports are created in a compliance-friendly manner.|
|Processing and Manufacturing||Optimize future product yield by keeping a close watch on your nutritional cycle via watering, lighting, and adding pesticides. Analyze the volume of your harvest to help predict and optimize future yields.|
|Inventory Management||Convert multiple products into final goods. Keep track of both raw materials and finished goods. Ensure your inventory can be audited and ensure proper weight and dosage has been recorded. If inventory levels run low, ensure purchase orders can be sent at the right time to avoid shortages.|
|Supply Chain Management||Track transportation manifests that keeps strict note of the cargo for any regulatory review.|
|Dispensary POS||Process sales through in-person transactions, online ordering, and more. Store customer profiles with patient ID’s and any referrals. Monitor the frequency of visits and purchase history. Provides discount and loyalty programs. Establish purchase order limits to comply with state law.|
Benefits of Seed-to-Sale Software
Some of the top benefits of seed to sale software include:
Different plant by-products will include varying weights and vary in product quality. Ensure you have multiple data collection points to check in on your product during the cultivation process.
Ensure Compliance With Laws and Safety Measures
In order to ensure states and municipalities are receiving the information they need and that your business is paying any taxes and fees necessary, seed to sale software will ensure you are maintaining compliance.
One solution, MJ Freeway, provides customer status capabilities which evaluates any prescriptions needed to complete transactions. It also keeps a record of purchases for proper reporting to remain in compliance with any local or state laws.
The patient record status in MJ Freeway.
Avoid fines and stay legal
Given strict regulations in the production of cannabis, you’ll want to ensure your workers are staying on course and not committing any senseless infractions that could lead to unnecessary legal trouble. The product will need to be handled with as much care as any other pharmaceutical, and thus comply with as much scrutiny and traceability throughout the production process.
Cannabis can be manufactured/produced into a number of final products ranging from oil to an edible product. As such, you’ll need to monitor appropriate conversion rates and calculations to ensure you’re not losing out on any valuable product.
Ensure proper nutrition
Plants of all shapes and sizes will need proper nutrients and pesticides to ensure they are growing and on schedule. They will also need a strict diet of water and sunlight. Seed to sale software will allow easy logging of when these nutrients have been given to a select crop of plants.
What Does Your Business Need?
Depending on the size of your business, you may have differing needs than other businesses within the industry:
Start-ups and Small Businesses
At its core, seed to sale systems have a primary focus to ensure compliance. While some software solutions may work great when you are small, and industry-neutral software options may be able to handle your manufacturing, distribution, inventory, etc., businesses starting out will want to look at finding a software vendor that has experience implementing their solution for a cannabis-based company. Otherwise, you will find yourself falling behind the competition and eager to go back on the market for software.
As your client base grows and your employee count starts to rise, you’ll need to consider having a solution that is scalable. Companies of this size need to determine where they land in the seed to sale process: Are they primarily a cultivator? Do they handle processing and manufacturing? Are they a dispensary dealing with point-of-sale issues? Even if your company is a combination, focusing on your more successful areas and ensuring the primary cannabis ERP solution you use can handle your
Larger operations will handle vertical operations and manage a true seed to sale process from cannabis cultivation, to processing, to distribution, and to sale. As such, they’ll require the use of a cannabis ERP solution that can provide them with the full suite of supply chain management, manufacturing management, and accounting.
Localized Compliance with Seed-to-Sale Software
States that have full legalization of marijuana such as California and Colorado use compliance tracking software solutions specific to the seed to sale industry, such as Metrc. Metrc ensures compliance with specific states’ regulations that govern the growth, distribution, processing, and overall sale tracking of cannabis products.
Metrc can keep a close watch at transfers coming in and out of a business. This is used to ensure regulatory compliance needs are kept up with, such as a strict record of who is driving a shipment, their vehicle info, how many stops they made, and how much cargo they had on board.
Metrc showing outgoing transfers.
Objectives of Metrc
- Safety and Regulation
- Central Monitoring
- Data Analysis
- Privacy Between Businesses
- Online Tracking Network
Metrc itself operates as a regulatory cannabis inventory accounting software used by the Marijuana Enforcement Division, which is an arm of the Colorado Department of Revenue to manage the enforcement of marijuana laws. It’s expanded to be a solution available for anyone in need of monitoring cannabis production from seed to sale.
This chart from Marijuana Business Daily shows the current states that have awarded a seed to sale contract and the respective solution they decided on.
Metrc is utilized by 16 states for their marijuana compliance tracking. Other software solutions such as BioTrack from Helix Technoloies, Leaf Data Systems, Agrisoft from Kind Financial. Businesses who use the same software as their state’s enforcement division can be assured that their business can be covered by any audits that may be conducted by their state’s enforcement division.
Medical cannabis has been legalized in Canada since the early 2000s under the ACMPR, which stands for the Access to Cannabis for Medicinal Purposes Regulations. These rules govern the use and authorization of medical marijuana across Canada.
The recent passage of the Cannabis Act in Canada should result in a spike of companies flooding the market to sell recreational marijuana, which means more companies will require compliance capabilities.
Software options such as Ample Organics allow you to track and report directly within the program to stay in line with any reporting requirements set forth by the Cannabis Act and ACMPR.
Is QuickBooks a Seed to Sale Software?
QuickBooks will suffice to handle most small business accounting. However, growing businesses in the marijuana industry will realize that QuickBooks is not a long-term fit for the unique challenges in accounting for a scheduled drug. It also may not track your operations as efficiently as you like.
Some seed to sale software may provide you with the needed manufacturing and supply chain functionalities, but lack the accounting needed to become a “fully integrated option”. These type of seed to sale software options may suggest the use of entry-level packages such as QuickBooks Pro or Sage 50c.
The most important question you’ll want to ask about the software you’re considering is, “Will my financials be covered?” If so, you’re looking at an ERP. If not, the software vendor can typically recommend the accounting solution that will work best with (or alongside) their software.
Technology Trends Managed By Seed-to-Sale Software
- Rapidly growing industry. The legal marijuana industry can include anything from hemp products, THC baked goods, CBD oils, or the flower plant itself. The industry has grown to $10.4 billion in the US in 2018 and employs more than 250,000 people.
- Vertical Integration. This level of involvement occurs when the supply chain of a company is owned by that company. In the cannabis industry, the combination of complex regulatory issues prompts cannabis businesses to establish vertical value chains. This means cultivators may also look into opening up dispensaries or adult-use venues, so their product can go from farm, to cultivation, to processing, and to sale.
- Specialty accounting professionals. As the cannabis industry continues to grow, accountants are learning how to properly work in this line of business and ensure companies are receiving whatever tax breaks possible. Entire firms are being created with the sole purpose of handling marijuana-based businesses.
- Almost half (47.4%) of hemp cultivators see “finding processors” as their biggest challenge. Prior to the 2018 Farm Bill being signed, cultivators of hemp and other marijuana products found the biggest business challenges that had a direct impact on their operations were finding processors, a lack of banking services, and finding seeds or clones. However, with the passage of the Farm Bill, investment capital and low-interest loans have been made available to cultivators. It also lets growers ship their crop across state lines to a location that may have a larger pool of licensed processors.
- There’s a real potential for higher taxes. Given marijuana’s illegal status under federal law, the IRS says that no deduction or credit will be allowed for businesses who incur expenses in relation to trafficking in controlled substances prohibited by federal law. The normal tax breaks and incentives businesses receive will be disallowed, which means most cannabis-related business will pay more taxes then if they had been able to deduct the expenses they incurred in the normal course of business.
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Cannabis seed to sale software that works for you
Canix’s cannabis ERP software eliminates the frustrating busywork in compliance, inventory management and sales in your cannabis business. Use a seed to sale platform to improve your operation.
The only comprehensive cannabis ERP
Track cannabis inventory through the supply chain and access essential inventory reports. View quantities, costs, usage and purchase of non-cannabis inventory such as planters, papers, manufacturing ingredients, and other related materials. Use recipes for packages and processing workflows to automatically update inventory levels.
Metrc integration is foundational to Canix ERP and our bi-directional data sync is the best in the industry. Canix simplifies, automates, and validates Information Metrc data uploaded from Canix.
Generate and record invoices for your sales orders. Send these invoices through multiple channels including directly to customers via email or web link or directly to accounting systems through our integrations. Create and track purchase orders for both cannabis and non-cannabis inventory to manage your vendor relationships. Automatically pull in LeafLink orders into Canix for processing through our integration.